Step 4b - Build Your Team - Meeting Time

Now it's time to gather the troops! You've got your team, you've got your leaders, and the next step is to hold a meeting.

Every household in your defined area should be personally invited to the meeting, and don't be shy about asking your disaster plan leaders to get the word out about the meeting as well. We also suggest inviting local Fire and Law Enforcement, as they can be a great information and support resource.

Ways to Get the Word Out

Getting the word out doesn't have to be a difficult task. Make a flyer, post a blot, build a "Be Prepared" page on your neighborhood website, or use social media platforms like Twitter and Facebook.

Email community leaders and local homeowner organizations as well; they'll be happy to help spread the word about your meeting, as you are doing a real service for the community.

How to Run the Meeting

It's time to get started! Here are some ideas on how to run the meeting:

  • Review the 5 Steps to Neighborhood Preparedness (we also suggest using the 5 Steps Facilitator Guide)
  • Reach out to attendees to find out what skills and equipment each neighbor has that could be used in disaster response - things like CERT, first aid training, ability to life heavy objects, etc. - you'll probably find there are many!
  • Take the time to identify languages that are spoken in your defined area, if there is an American Sign Language use, translators, etc.
  • Open up the meeting for questions

The meeting doesn't have to be perfect, just helpful and informative. Getting everyone on board with your neighborhood disaster plan is the most important aspect of Step 4, so give yourself a pat on the back!

Next: Build Your Team - Phone Trees Page